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Board Meeting Highlights - August 24, 2020
Posted 8/25/20

At its August 24th meeting, The FUSD Board of Education:

 

Approved Tentative Agreement between Fremont Unified School District (FUSD) and California School Employees Association (CSEA).

Received Update on Preparing for the Opening of the 2020-2021 School Year – Staff presented an update on professional development for staff, technology equipment and access for students and an update on student meals.

Discussed the Feasibility of Restoring the Remaining Custodial Positions Laid-off on April 22, 2020 – The Board of Education discussed the feasibility of restoring the remaining 12.25 custodial position with an ongoing fiscal impact of $826,000 to the General Fund.  The attachments provide a list of impacted positions and its impact on Multi-Year-Projections. Board votes 3-2 to restore 4.25 positions and to hear feedback from SEIU on remaining positions and budget concerns from ACOE.

Discussed Districtwide Facility Use – On March 16, 2020, Fremont FUSD canceled all facility use/rentals for students and staff safety due to the school closure/COVID-19 pandemic. As FUSD continues to adjust to the impacts of the coronavirus and Shelter in Place Order, all facilities, both indoor and outdoor, remain closed during the pandemic until further notice. On March 26, 2020, email invitations were sent to child care providers under joint use agreements giving them the option to resume operations. Currently, only Kidango resumed operation with reduced capacity at Fremont Adult School and Robertson Continuation High School. Facilities were also opened for the City of Fremont summer camps at Brier, Cabrillo and Grimmer elementary schools as part of the After School Education and Safety program (Proposition 49) agreement.  A Coronavirus Addendum was added to all facility use requests effective July 1st as recommended by Risk Management. FUSD has been receiving numerous inquiries from the community regarding when FUSD will resume rental/use both indoor and outdoor facilities. Staff recommended consideration of outdoor facility use under certain conditions by facility users within guidelines set by California State Government-COVID-19, Centers for Disease Control and Prevention, Alameda County Health Care Services Agency-Public Health Department and any applicable governing agencies. Staff does not recommend indoor facility use until governing agencies lift Shelter-In-Place order with exceptions for child care agencies and for specific governmental agencies such as the Registrar of Voters. Board agrees to delay consideration of resuming indoor/outdoor facility use by outside groups until after students return to campus.

Approved Program of Digital Archive Document Control Services for ARC Document Control Services, Inc. – The current ability to provide accurate facilities' documentation has been problematic. FUSD has spent several thousands of dollars in changes due to existing documents that do not accurately reflect site conditions or have not been provided in historical documents, in a manner that supports construction or efficient maintenance and operations. The Facilities Department has been working with ARC to develop a plan that will support the current work environment due to shelter in place and support the use of virtual access to critical documents that support construction and maintenance and operations long term. The development and execution of a cloud-based system will allow for FUSD facilities and construction programs to have accurate information in real time and consolidate drawings into one central file. The software will support and integrate into the current system that FUSD is using and will not require additional equipment to be purchased. The initial file service program will be managed by the vendor and training will occur over one-year and then transition to have FUSD manage and maintain the database long-term. This contract amount includes a 10% contingency for unexpected scope changes once the project starts. Staff recommends Board approve the contract for ARC Document Control Services to provide digital document scanning and library services for historical documents for the Facilities and Maintenance & Operations departments in the amount of $94,752. See presentation here. Board approves item with funding to be drawn from Sale of Site funds.

Approved Attendance Area Assignments for Planned Housing Developments – The attached chart shows staff recommendations for attendance area assignments for each residential housing development at different stage of the planning and construction process. The developments listed and project information shown are as reflected on the most recent version of the City of Fremont Development Activity Web Table posted on the City of Fremont website.

Approved a Budget Increase on the New Construction and Modernization Project at Thornton Middle School (Middle School Conversion) – As the project has progressed, it has experienced several challenges that have impacted the project budget. In an effort to reduce the impacts of the project challenges, the collaboration of the Lease-Lease Back team has resulted in $13.9M in value engineering solutions that have already been incorporated into the project. If the District engages in full distance learning through spring of 2021, the existing buildings can be modernized during the school year in a more balanced manner.  This approach will reduce the need for overtime labor cost to complete modernization that is currently planned to be performed only during the summer breaks.  Modernization of classroom buildings could begin as early as late November. Staff requests Board authorization to increase the project budget to address the challenges that have impacted the project.  These funds would come from the Measure E Bond Fund 21.

Current Project Budget

$76,002,985

Board Approved 09/26/18

Additional Budget Authorization

$16,500,000

Pending Board Approval 08/24/20

Updated Project Budget

$92,502,985

 

Authorized Staff to Enter into Task Order #14 with the City of Fremont – Task Order #14 is for Youth and Family Services (YFS) and Fremont Family Resource Center (FRC) divisions of the Human Services Division of the City of Fremont to provide programs for FUSD students for the 2020-2021 school year. The first two programs are funded through the Task Order for a total of $112,860. The additional programs listed are acknowledged in Task Order #14, but funded in part or solely through contracts with other entities.

  1. Healthy Choices School-Based Mental Health Counseling Program provides counseling, information and consultation to students, parents/guardians and school personnel regarding effective communication, personal problem-solving, child development, gang resistance, and drug, alcohol and tobacco abuse prevention. For the 2020-2021 school year, eight Fremont schools will participate in the program and receive on-site services. The sites have requested these services and have agreed to cover the cost of an on-site counseling intern for the 2020-2021 school year from their own school budgets (total $52,500, 7 sites @ $7,500/each and one site @ $15,000).
  2. At the request of Kennedy High School, a YFS licensed staff mental health counselor will provide mental health counseling, a consultation, crisis support and coordination of services for 12 hours per week during the school year. Kennedy High School will pay a total of $45,360 to cover the cost associated with staff salary, benefits, and overhead.  

The City of Fremont's ongoing partnership with FUSD is consistent with the national best practices models for community schools. Its integrated focus on academics, health and social services, youth and community development, and community engagement leads to improved student learning, strong families and healthier communities.

 

See Video of entire meeting here 

The Board’s next Regular Meeting is scheduled for Wednesday, September 9th, 6:30pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.